Essay Writing Guide

Finding and researching appropriate and adequate sources for your essay will be a critical part of its success. No essay should be attempted on the basis of text books or one or two sources. In the John Robarts Library, you have access to one of the major research libraries in North America and there are other more specialized libraries on campus. Be sure to familiarize yourself with the U of T library system. All holdings can be searched on-line; the on-line catalogue is an essential research tool. It can also be helpful to do an actual shelf search; several hours spent browsing through library shelves on areas indicated in your first sources often lead to valuable discoveries. In addition to books, don’t neglect articles on your subject. Articles in periodicals are too often overlooked by students, although they may contain new approaches to and concise sources of information. Discuss research problems with librarians and do employ all available aids for use of the library system. Don’t be afraid to ask for help. Websites: These days students are often turning to rapidly-proliferating websites for sources. Sometimes these can be helpful, especially if they are archival websites which can give you direct access to primary documents. However, websites should be used with caution. In some fields, websites can be the source of much inaccurate information and controversial and/or ill-founded opinion. If you want to use a website in your essay writing, you should adhere to the following procedure.

1. Get the approval of your instructor in advance for websites that you are planning to use.

2. Websites must be listed accurately in your bibliography and if you use material from them, it must be properly footnoted.

You should make and revise outlines while researching the paper, emphasizing your developing perception of the major issues. Research cards are your main tools. They should be filed under topic headings, reviewed, and rearranged frequently in order to fill in gaps in information or analysis. This enables you to determine what is of value as you research the paper; to return to an orderly collection of material if you have to leave it for any reason; and to organize your thoughts when you finally sit down to write the paper.

Again, it must be emphasized that you should leave sufficient time for at least one draft. Work from an outline, coordinating your research notes, but leaving yourself enough flexibility to make changes. The first draft can be written quickly, as it is for substance and arguments, which can be refined with each succeeding draft. In later drafts you can concentrate on polishing your style. You should make sure:

1. the introduction is clear, indicating the historical context and the problem under discussion
2. the narrative and argument are presented logically and concisely in the body of the essay
3. the conclusion summarizes and unifies the arguments presented

Essays should be carefully proofread and checked for correct spelling and grammar. Academic are usually written in formal style. Thus you should generally avoid contractions and colloquialisms unless the subject matter particularly calls for such usage. On the other hand “formal” does not mean verbose, stodgy or vague. Long Latinate words, passive constructions, and sentences that begin “it is” or “there are” are common patterns which result in obscure or boring writing. Good academic writing is formal, but also lively and direct. As a general rule, it is better to aspire to clarity and economy; few students find difficulty meeting the suggested length of the essay. Verbosity is demonstrated more often than brevity. Good writing is also precise. Try to choose words that express your intention exactly. Modern academic style requires care and precision in the use of language regarding race and gender. Just as you would avoid racist slurs and words that convey old-fashioned racial stereotypes, it is important to avoid phrases and words that are gender exclusive, unless you consciously intend them to be so. Do not use phrases such as “the history of mankind” when you really mean humanity. Using the pronoun “he” when you are referring to subjects of both genders should be avoided. Beware of false universals; for example, do not say “the inhabitants” when you mean the adult male residents, or “universal suffrage” when you really mean “white adult male suffrage”.

The final draft should be typed on standard size 11″ x 8 1/2″ paper. Use double spacing, except for long quotations (over twenty-five words) and footnotes which should be single spaced. Remember to number all pages. The essay should have a title page which includes your name, student number and course number (and tutorial section if appropriate). Be sure you keep a copy of your paper.

It is obvious that most ideas presented in an undergraduate essay will derive from other sources, so it is necessary that these be acknowledged. In general, footnotes should be used to make clear to the reader on what authorities you are basing your statements. The History Department prefers what is called the traditional system of footnotes and endnotes, as illustrated below. In particular, footnotes should:

1. indicate the exact source of every quotation used
2. acknowledge indebtedness to others for opinions and ideas
3. give authority for a fact which the reader might question
4. call attention to other interpretations, additional authorities or more extended treatment of the topic. Such a “substantive” footnote should be used with restraint.

Footnotes can appear either at the bottom of the page or collected together at the end of the essay where they are referred to as endnotes. The numeral indicating the footnotes should come at the end of the quotation or the sentence, usually as a superscript. Think of a footnote as conveying four pieces of information which are set off by commas in the following order:

1. Author (surname after initials or first name), indented

2. Title

• The title of a book is underlined or written in italics.
• The title of an article is put within quotation marks, followed by the periodical, underlined or in italics
• Place and date of publication in parentheses ( ),
• A fuller reference will include the publisher after the place of publication.
• Article citations do not include the place of publication and publisher.

3. Page number (including volume number if necessary)

For example:

¹J.M.S. Careless, Canada, A Story of Challenge (Toronto, 1970), p. 207.

²Basil Davidson, “Questions about Nationalism”, African Affairs 76 (1977), p.42.

In subsequent references, a shorter reference can be used. It should include the author’s last name, a meaningful short title, and page numbers. For example:

³Careless, Canada, pp. 179-206.

Where the reference is exactly the same as the preceding one, the Latin abbreviation ibid. can be used; where it is the same, but the page number is different, use ibid., followed by the relevant page number. However, the short title form is preferable for subsequent references and the use of other Latin abbreviations such as op.cit. is not recommended.

All works consulted, not just those cited in the footnotes, should be indicated in the bibliography. You may be required to prepare an annotated bibliography, wherein you comment on the contents, utility, or worth of each source. If so, make sure you understand what the instructor expects, in particular the length as well as the nature of each annotation. Generally, list the sources in alphabetical order, by author. In some assignments, you may be required to subdivide the bibliography into primary and secondary sources. The format for a bibliography is similar to that for footnotes, except that the author’s surname precedes the other names and initials, periods instead of commas are used to divide the constituent parts, publication data is not put in brackets, and pages numbers are not included except in the case of articles where the full page reference is necessary. For example:

Careless, J.M.S. The Union of the Canadas. The Growth of Canadian Institutions

1841-1857. Toronto, 1967.

Davidson, Basil. “Questions about Nationalism”. African Affairs 76 (1977), pp. 39-46.

There are numerous other sources to assist you in essay writing. A good place to start is with the U. of T. Writing website which offers excellent advice on academic writing. Published guides include:

• Northey, Margot and Margaret Procter. Writer’s Choice. A Portable Guide for Canadian Writers. Toronto: Prentice Hall, 1998.
• Robertson, Hugh. The Research Essay. A guide to and papers. Ottawa: Piperhill Publications, 1999.
• Rampolla, Mary Lynn. A Pocket Guide to Writing in History. Boston: Bedford / St. Martin’s, 1998
• Turabian, Kate L. A Manual for Writers of Term Papers, Theses and Dissertations. 5th ed. Chicago: University of Chicago Press, 1987.